American Library Association
Annual Conference, June 2003, Toronto, Ont.
Summary of cataloging and other meetings

“Digital audio/digital video: is your library/media center digital ready?” (program sponsored by ALCTS Media Resources Committee)

Jon Dunn (Indiana): basic access can be achieved without fancy equipment though archiving and preservation take good equipment; WAV and AIFF are basic formats for access; Variations 2 at Indiana is digital library of music sound recordings used for course reserves and presentations (FRBR-like levels: WORK, manifested in INSTANTIATION, enclosed in CONTAINER, represented by MEDIA OBJECT); breakdown into levels done by mix of automatic and manual; structural metadata to locate place within file (particular movement of symphony, etc); structural metadata done by digitizer; on intellectual property see Copyright for music librarians at; working on query by humming with Michigan; cf and

M. Claire Stewart (Northwestern): working with Video Furnace to provide dorm viewing at NWU; think about campus partners (e.g. other dig depts, IT, cataloging); leaning toward MPEG for future strategies; better to compromise on tools than on metadata record and field completeness; NWU dig group built template with input from catalogers; mostly did DC records manually from MARC records; cost of managing storage is still high though storage medium is cheap; integrated access management is goal (course, lib reserves and opac, dig library, security and access control, links and clips); wishlist for dig video distribution system: MPEG4, transcoding, unicast/multicast, search contents, ease of use across formats (video, audio, image, text); cf and

Allan Rough (U Maryland): Ex Libris DigiTool toolkit not yet available; goal across campus: find it, click it, watch it; everything is negotiable; UMd using ephemeral URL where you can’t get back; Disney is working on self-destructing DVDs; cf


“Metadata harvesting: using the Open Archives Initiative protocol to expose the deep web” (program sponsored by ALCTS Networked Resources & Metadata Committee) - Thomas Krichel (Palmer School, LIU): “free” software in the sense of open and refunction, not necessarily cheap; slides available at - Tim Cole (UIUC): metadata has to be good to be well-harvested; protocol interoperable at metadata level; close tie to Dublin Core works but has disadvantages; new article coming out in Library hi-tech; balance needed between anarchy and oligarchy (distributed content and centralized indexing); harvesting puts metadata in central resource (like a union catalog); requirements for OAI metadata: ID, datestamp, set, format; not yet turnkey but built into DSpace, DLXS, Encompass, etc; UIUC is looking at item- vs collection-level metadata (EAD-based), mixing data from 1.1 million DC records and 10K EAD descriptions at component level; slides available at - Jeff Young (OCLC consultant): OCLC research on OAI model for crosswalking data; slides available at under presentations under continuing education

RLG Strategy Focus Group - Penn State is loading records, catching up from new system implementation - Harvard test file in UTF-8 expected soon - British National Bibliography will be moving to MARC 21 with new system implementation - RedLightGreen (union catalog on the web) being tested; aimed at undergraduate research; super clusters (not certain how big music clusters can be); does not replace Eureka; some of features like ranking, data mining, and clustering (FRBR-like) may have interest in opacs; doesn’t include AMC or serials; will be up for general viewing in August (will have to know specific web address) - tech services transition: pilot from August-December 2003; client will have tabular interface like Voyager and VTLS Virtua; vernacular fields will show as parallel but will really be 880s (as in WinRLIN); early users in late 2003 with migration as fast as possible

Subject Analysis Committee - Liz O’Keefe prepared a summary of issues being discussed by the Cataloging Advisory Committee of ARLIS/NA, i.e. headings for buildings (NAF/SAF); NH schedule for photography; guidelines for cataloging books on architecture; guidelines for cataloging exhibition documentation. The committee was sympathetic to our concern about establishing building names in NAF but also recognized that the LC CPSO concerns were worthy of further analysis. Liz is in discussion with the incoming chair of SAC (Bruce Trumble) about forming an ad hoc task force to look at building names and the NAF/SAF dilemma. Other news from SAC: there will be a forum at IFLA on adapting traditional cataloging tools for electronic resources (e.g. FAST, UDC); a task group is working on training materials for subject analysis and cataloging; a program on semantic interoperability has been accepted by CCS Exec; a new edition of DDC in German is being published and the Germans are linking the schedules to the German subject heading list (perhaps a good step toward semantic interoperability).

Tech Services Directors of Large Research Libraries Discussion Group (Big Heads) - Arno Kastner is incoming chair; Bob Wolven (Columbia) is next - update on UC/Collection Management Initiative journal use study (next steps: results back to UC campuses; license negotiations based on results; look at how counts can be done of e-usage; serials cancellations) - UCSD has brought 4 journals back from depository - Batch Load Task Force has determined that some categories of records do not load well in batch mode (e.g. mixed materials, computer files, serials, documents, PCC records); OCLC places high priority on loading holdings info because of contractual agreements with networks; OCLC usually beats the time allowed in contracts for evaluation of new projects and data loads; additional standard numbers (beyond ISBN and ISSN) will be added to clustering algorithm in new OCLC system - Tim Jewell reported on digital asset management software being co-developed by U of Washington and Cornell; an Innovative DAMS may be available this fall - Karen Calhoun reported on analysis of tech services staff size (average is 23%)

Compiled by Sherman Clarke, NYU Libraries

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