NACO workshop - spring 2000
workshop, part one (general)
- why do we do authority work? to control headings and to distinguish headings - bib file as controller & copy cataloging (hot key as tool) - when bib is not enough - authority record to help control
- bib precedence for heading establishment (opac, RLIN, OCLC) and for LC bfm purposes (LC WebVoyage vs. LC in RLIN or LC in OCLC)
- maintenance - bib module vs. authority module
- why do we do NACO authority work? to share those controlled headings - when is it beneficial to control beyond bib record?
- relationship to BIBCO, e.g. control of headings
- exception: NACO Music Project
- basic structure of authority record - Ldr - 008 UPN RFE - 1XX - 4XX - 5XX - 670 - 675 - series treatment later in part 4
- how much authority record - meaningful identification of heading, e.g. 670 Swamps [poems? or natural history? or folklore?] or 670 Sally Smith [poems? or paintings? or celebrity?]
- normalization (rules)
- exception: acronyms, initialisms
- undifferentiated personal names and normalization
- OCLC Connexion
workshop, part two (names)
- review of personal names (examples)
- special issues:
- primary elements (LCRI 26.2)
- variants of variants (LCRI 26.2) (examples)
- matching 1XX and 4XXs - qualifiers - mixing languages (LCRI 26.1)
- “van” in qualifier (LCRI 22.18A)
- undifferentiated personal names - add "667 Formerly on undifferentiated name record: [LCCN of undifferentiated name record]" when creating a new record for one of persons on an undifferentiated record
- 19th century names - b. 18?? - $c - no authority record on 1st occurrence (LCRI 22.17)
- review of corporate names
- special issues:
- matching 1XX and 4XXs (e.g. qualifiers)
- all qualifiers (parent bodies, geographic names) must be established
- no such thing as undifferentiated corporate bodies - using qualifiers to distinguish (priority order: place or parent, “(Firm)” or “(Association)”)
- review of geographic names
- review of uniform titles
- updating existing records - local ($5 NNU) or national
- inadequate identification
- new information - sometimes just 670, sometimes more 4XX, sometimes heading (bfm implication) - RLIN adds 040 $d automatically; OCLC doesn’t - (example)
- duplicate records
- series treatment (mostly see below)
- always update record to current standards, including deletion of unnecessary punctuation in 1XX, 4XX(s), 5XX(s) and no longer valid 5XX(s)
workshop, part three (subjects)
- subject proposals & guidelines in SCM:SH
- research
- broader terms
- vocabularies other than LCSH e.g. rbgenr, lctgm I, lctgm II, aat, gsafd
workshop, part four (series)
- fuller search for bib precedence
- opac
- RLIN, OCLC, LC - at least two different searches, e.g. phrase and keyword, title and corporate body
- treatment - if DLC or DPCC, follow unless NYU precedence of significance
- other updates, e.g. new variants, earlier/later heading
examples from current work to bring to workshop:
- personal name record that doesn’t distinguish
- corporate name
- series record
tools
- AACR2 and LCRIs
- NACO participants manual
- MARC format documentation
- PCC/LC Coop web page
- reference books and web
Last updated: 7 February 2014
[N.B. Most of the updating was to fix links. Recent RDA-based training materials available on PCC website.]
sherman.clarke@gmail.com
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