NACO workshop - spring 2000

workshop, part one (general)

• why do we do authority work? to control headings and to distinguish headings - bib file as controller & copy cataloging (hot key as tool) - when bib is not enough - authority record to help control
  • bib precedence for heading establishment (opac, RLIN, OCLC) and for LC bfm purposes (LC WebVoyage vs. LC in RLIN or LC in OCLC)
  • maintenance - bib module vs. authority module

• why do we do NACO authority work? to share those controlled headings - when is it beneficial to control beyond bib record?

  • relationship to BIBCO, e.g. control of headings
  • exception: NACO Music Project

• basic structure of authority record - Ldr - 008 UPN RFE - 1XX - 4XX - 5XX - 670 - 675 - series treatment later in part 4

• how much authority record - meaningful identification of heading, e.g. 670 Swamps [poems? or natural history? or folklore?] or 670 Sally Smith [poems? or paintings? or celebrity?]

• normalization (rules)
  • exception: acronyms, initialisms
  • undifferentiated personal names and normalization

• RLIN input as one-on-one
  • fin prp as a means of avoiding duplication - importance of finishing record
  • need to use NACO-enabled account (zt.a76)
  • Authority Assistant and generating authority records

workshop, part two (names)

• review of personal names (examples)
  • special issues:
    • primary elements (LCRI 26.2)
    • variants of variants (LCRI 26.2) (examples)
    • matching 1XX and 4XXs - qualifiers - mixing languages (LCRI 26.1)
    • “van” in qualifier (LCRI 22.18A)
    • undifferentiated personal names - add "667 Formerly on undifferentiated name record: [LCCN of undifferentiated name record]" when creating a new record for one of persons on an undifferentiated record
    • 19th century names - b. 18?? - $c - no authority record on 1st occurrence (LCRI 22.17)

• review of corporate names
  • special issues:
    • matching 1XX and 4XXs (e.g. qualifiers)
    • all qualifiers (parent bodies, geographic names) must be established
    • no such thing as undifferentiated corporate bodies - using qualifiers to distinguish (priority order: place or parent, “(Firm)” or “(Association)”)

• review of geographic names
  • special issues:
    • GeoNet, GNIS, BGN, Rand-McNally, Altavista, alltheweb.com, Google (etc.)

• review of uniform titles

• updating existing records - local ($5 NNU) or national
  • inadequate identification
  • new information - sometimes just 670, sometimes more 4XX, sometimes heading (bfm implication) - RLIN adds 040 $d automatically; OCLC doesn’t - (example)
  • duplicate records
  • series treatment (mostly see below)
  • always update record to current standards, including deletion of unnecessary punctuation in 1XX, 4XX(s), 5XX(s) and no longer valid 5XX(s)

workshop, part three (subjects)

• SH proposal form & guidelines in SCM:SH

• research

• broader terms

• vocabularies other than LCSH e.g. rbgenr, lctgm I, lctgm II, aat, gsafd

workshop, part four (series)

• fuller search for bib precedence
  • opac
  • RLIN, OCLC, LC - at least two different searches, e.g. phrase and keyword, title and corporate body

• treatment - if DLC or DPCC, follow unless NYU precedence of significance

• other updates, e.g. new variants, earlier/later heading

examples from current work to bring to workshop:

• personal name record that doesn’t distinguish

• corporate name

• series record - new

• series record with varying NYU treatment

tools

• AACR2 and LCRIs

• NACO participants manual

• MARC format documentation

• PCC/LC Coop web page

• reference books and web

Last updated: 19 May 2005
sherman.clarke@nyu.edu