The second BIBCO-at-Large meeting was held on Sunday, June 27, 1999 at the Sheraton, New Orleans and opened with Ana Cristan (LC) reporting on the status of the BIBCO program.
Cristan announced that the Cataloging Policy and Support Office (CPSO) at the Library of Congress will suspend publication of the _Subject Headings Weekly List_ of new and changed subject proposals beginning with what would have been list number 9928 as part of the preparations for the conversion to the Library of Congress integrated library system (LC ILS). The weekly lists will resume with list 9936 dated September 1, 1999. Libraries participating in the SACO program should continue to submit proposals through the normal channels with all proposals submitted during the "no-list" period appearing beginning with list 9936. Cristan reported that requests for literary author numbers would continue under the new LC ILS and that for the foreseeable future the procedure of reporting bibliographic file maintenance (BFM) would also continue. An announcement from CPSO on both of these matters is forthcoming.
The results of the recent PCC Policy Committee (PoCo) elections were announced with Larry Alford (University of North Carolina, Chapel Hill) becoming the new BIBCO representative to the PoCo.
On behalf of the PCC and the BIBCO Program Cristan thanked and acknowledged the work of the five current members of the BIBCO Operations Committee who will be rotating off in September: Bill Garrison (University of Colorado, Boulder), Margaret Shen (Cleveland Public Library), Joan Swanekamp (Yale University), Pat Williams (University of Chicago), and Pete Wilson (Vanderbilt University).
As a follow-up on action items stemming from the April 1999 BIBCO Operations Committee (OpCo) meeting, Cristan reported that a request for volunteers has been posted for those PCC members interested in serving on a series working group to study the impact of eliminating the 490/830 series field combination when the only difference is the series numbering. She reported that the PCC Steering Committee wants this group to focus on this issue and that a series report is be drafted by November 1999 in time for the annual PoCo meeting. An announcement was made regarding the upcoming "Training the BIBCO Trainer" for the fall of 1999 also as a follow-up to the OpCo action items. Expressions of interest should be sent directly to Cristan (email@example.com) and should include evidence of full institutional support.
The second item on the agenda focused on the report from the Working Group on Statistics (Pete Wilson, Jain Fletcher (University of California, Los Angeles), and Kate Harcourt, Chair (Columbia University)). This group was formed as a result of discussions at the BIBCO OpCo meeting in April 1999 and was charged with recommending how BIBCO libraries report their PCC statistics as either original contributions or upgrades to existing records. The working group circulated a draft proposal that categorized records based on the work performed. Reporting was especially problematic if vendor records were used as the basis for PCC records. Other areas of the proposed draft were discussed; many audience members felt that national library bibliographic records used as copy should be considered as upgrades rather than original, regardless of the language of the subject headings and the availability of a call number, arguing that often English language full-level cataloging needs to have just as much work performed to achieve PCC standards. A counter point was made that it would be best to allow catalogers to use their own judgment to determine which records are to be counted as original and which should be counted as copy, regardless of origin, but based on the amount of work performed. This discussion will be factored into the working group's final report which will be available in August.
Next on the agenda, Iris Wolley (Cornell University) described the use of the core-level record at Cornell University and how other BIBCO libraries should consider increased use of the core- level record in their individual workflow. Wolley indicated that Cornell joined BIBCO in the Fall of 1996 and immediately decided to adopt the core-level record as the standard by which their collections would be cataloged. Use of the core-level record has become quite successful, and Wolley shared the processes by which Cornell switched to core-level. More information on Cornell University Library's core record implementation can be found at URL http://www.library.cornell.edu/cts/42pcc.htm.
The last segment of the meeting was devoted to a three-pronged presentation on the Cooperative Online Resource Catalog (CORC) given by Celine Noel (University of North Carolina--Chapel Hill), Jeffery Sowder (Columbia University), and Sally Sinn (National Agricultural Library). CORC, an OCLC development, offers the first flexible Web-based cataloging toolkit that allows for MARC catalog record input while incorporating other resource description frameworks such as Dublin Core Metadata (DC). CORC offers the potential to create and store resource descriptions for electronic resources in non-MARC, and CORC is able to integrate MARC and DC records in a single system. Libraries can thus describe a single resource and create a MARC record for their OPACs and a DC metadata record for other purposes. There are features in CORC that are "BIBCO-friendly"; namely, CORC offers the availability of a linked authorities component for headings and authorized classification schemes. CORC also allows a contributor to mark an incomplete new record as "private," which signifies the contributor's intent to catalog the resource; the resource's title and URL are indexed and displayed in searches, thereby alerting other users that a record is already in process. This is especially significant for cooperative projects like BIBCO because it could cut into one of the remaining areas of duplication of effort. For more information on the CORC Research Project visit the CORC home page at URL http://www.oclc.org/oclc/research/projects/corc/.