Headings for Buildings - revised draft Proposal, April 14, 2000

Charge: To formulate a proposal for establishing headings for buildings in the Name Authority File

Background: Headings for buildings are currently established as subjects using the instructions in the Subject Cataloging Manual section H1334 "Buildings and other structures." They are tagged as 110, 150, or 151 according to the provisions of section H405. Libraries that require new headings for buildings must propose them via the SACO program. LC has asked us to make a proposal for establishing them as names in the NAF, which would expedite the contribution of new authority records.

Discussion: As named entities, buildings are appropriate for establishing as name headings. The major conceptual problem is the tradition of regarding the name of the corporate body inhabiting a building as synonymous with the name of the building itself. This tradition has always created problems when one corporate body inhabits only part of a building or when the building has a well-established, traditional name that differs from the name of the corporate body. Establishing the name of the building as a separate name heading helps solves these problems, but forces a change to the practice of using the same heading for the building and corporate body, even when they are conterminous. The following proposal calls for following the current rules for establishing headings for buildings as spelled out in the Subject Cataloging Manual, with some small modifications. Also, the rules for establishing names would be used for justification and research (the 670's).

Proposal: Use the current provisions for formulating the headings and for choice of language, qualifiers, resolving conflicts, parts of buildings, etc. as instructed in the LC Subject Cataloging Manual (H1334) with the following three additions or modifications. I refer to the numbering in H1334; please consult that policy for the complete instructions for establishing names of buildings.

2A. Use the predominant form of the name; refer from other forms [this may not be necessary, since it is standard with all names, but it might help as a clarification]

3F. If the heading for the building conflicts with heading for the corporate body housed within the building add the qualifier "Building" to the heading for the building, for example

Metropolitan Museum of Art (New York, N.Y.) [corporate body]
Metropolitan Museum of Art (New York, N.Y. : Building)

4.A.(3) add an example of a reference from a surname when the surname is not the initial entry element, e.g.

110 2 $a Abigail Adams Smith House (New York, N.Y.)
410 2 $a Smith House (New York, N.Y.)
410 2 $a Smith, Abigail Adams, House (New York, N.Y.) [justified by AACR2 26.3A3]

(compiled from recent CAC email, etc. by Sherman Clarke):

* Claudia Hill asked two questions and did an analysis of the 65 headings for buildings she had proposed for SAF in the last two years. The questions: would the headings change? would the related bib records change? She attached a spreadsheet of her analysis (and presumably could supply copies of that spreadsheet on request). Almost all of the headings would be the same. The major exception might be the decline in the use of numeric street addresses from the sources. Since subject heading proposals include research from sources beyond the work in hand, there are likely to be references that just will not be found. If buildings are established in NAF, they will not get broader subject terms as they do in SAF records. In 24 cases, the broader term currently on the SAF would not normally be used on a bib record with that heading.

* Phases of a building's history, Museum of Modern Art (New York, N.Y. : Building : 1939); Museum of Modern Art (New York, N.Y. : Building : 1984)

* Competition versions of a building, e.g. Centre Molson (Montr�al, Qu�bec : Safdie proposal); Centre Molson (Montr�al, Qu�bec : 1989 Safdie proposal); Centre Molson (Montr�al, Qu�bec : Unbuilt Safdie version); Centre Molson (Montr�al, Qu�bec : 1989 Safdie project)

* If a corporate name can be used as both the name of the corporate and as the name of the building, is it then possible to have a building name which takes the form "110 1 $a [Jurisdiction]. $b [Corporate body] (Building)"? (o'keefe) Examples from SAF: Federal Bureau of Investigation, Washington Field Office Memorial Building (Washington, D.C.); Mishkan ha-Keneset (Jerusalem) [Knesset Building]; Banca Commerciale Italiana Building (New York, N.Y.); Treasury Building (Washington, D.C.); Library of Congress Thomas Jefferson Building (Washington, D.C.) (clarke) Another approach from earlier CDG discussions would be phrase headings, e.g. Museum of Modern Art Building (New York, N.Y.) [I'm not sure anyone particularly liked the phrase approach. - sc]

* If an item refers to both the corporate body and the building, use the heading for the corporate body only. If the item refers to both but gives substantial information about the building fabric, e.g. the catalog on the history of the Metropolitan Museum building, give subject access to both the building and corporate body and an author entry for the corporate body (main or added, as appropriate). (clarke)

* Quote from recent correspondence with CPSO: According to LCRI 21.30F, LC does not make an added entry for an exhibition site unless the site is a corporate body, e.g. a museum. Further, DCM Z11. 1.2e says that if a "Group 2" heading is not in accord with LC's policies for main or added entries, the NACO library will not submit a name authority record. (clarke; I cannot find evidence that I have a copy of DCM Z11. 1.2e) The two headings that sparked the correspondence: Ch�teau Bor�ly (Marseille, France); Maison fleur (Courmayeur, Italy)

Please send comments to Daniel Starr, chair of Cataloging Advisory Committee, ARLIS/NA
(then at the Metropolitan Museum of Art, now retired)
[later chair of CAC: Elizabeth O'Keefe, then at the Morgan Library lokeefe411@gmail.com]

... go to Sherman's art cataloging, etc. page ...