American Library Association
Midwinter Meeting
(2002 January : New Orleans, La.)

Authority Control Interest Group (Sunday p.m.)

Beth Picknally Camden talked about selling authority control -- “authority” and “control” are both loaded words; “maintenance” has janitorial implications. Database quality is important and must be addressed effectively.

Sherman Clarke discussed the revisions in art subject headings (presentation available at along with examples and other info on revisions). Record revision to reflect the revised headings is complex because the headings are often conflated. (Bob Thomas of WLN/OCLC reported that they are working on the machine logic.) As usual, when maintaining one set of revisions in the database, earlier problems are uncovered.

Becky Dean reported on FAST (Faceted Application of Subject Terminology) which is an outgrowth of the CORC Project at OCLC. LC subject headings are broken into the components for easier application by those not trained in library cataloging. A discussion paper was on the MARBI agenda to add some fields for handling the relationships between LCSH and FAST.

Shannon Hoffman talked about the use of faceted headings in a digital project at Brigham Young. Cataloging is done by students and training has been a major task.

Ann Della Porta reported on developments at LC. They have not gotten surface mail since October. Classification adds and changes will now be available on the web and the print publication will be suspended. The authorities search on the web will combine bibliographic and authority headings, but not subject subdivisions

Directors of Technical Services in Large Research Libraries DG (“Big Heads”) (Friday a.m.)

Tom Sanville (OhioLink) and Carol Diedrichs (Ohio State) described OhioLink’s switch to basing serials subscription costs on electronic rather than print versions. Effective pricing needs collaboration between the library, publisher, and serial vendor. The availability of e-versions increases usage, particularly by libraries that did not subscribe to print versions.

This was followed by an open discussion of budgeting for electronic subscriptions. UCLA is putting print holdings in offsite storage and measuring callbacks. Stanford is using the Digital Access Management System to keep track of expiration dates and other factors, including reserve use. UNC is going with automatic renewal to avoid the problem of lapsed access.

Beacher Wiggins addressed the LC Action Plan from the bicentennial conference. Tasks have been determined to be internal or external, and groups appointed to address each task. A report on the Action Plan is available on LC website. ALCTS has appointed a task force on the action plan.

Arno Kastner and Judy Nadler reported on the survey done by the Task Force on Copy Cataloging Acceptance Policies (report available at The primary sticking points with accepting copy are lack of appropriate call number or lack of subject headings. Some libraries basically do not look at copy as long as it is coded as adequate. Berkeley did a crash cataloging in late 2001 of 50,000 records with no call numbers, mostly vendor records. LC is using MARCADIA from RLIN to find copy. OCLC is working on the ability to load enhanced copy from batch loading. Columbia is emphasizing cataloging of materials in Russian. Stanford has moved original catalogers to working on new receipts without copy, and assigns call numbers to items without copy and shelves them with automated means for looking for copy later. One library budgets one original cataloger line to using OCLC’s TechPro.

LC will upgrade Voyager in late February. New records will not be distributed, except for CONSER (done on OCLC) and JACKPHY (done on RLIN). A frozen version of the catalog will be available during the upgrade. Searching authority records should be available later in the spring, with current issues being display of the full MARC 21 character set and Z39.50 access.

Heads of Cataloging DG (Monday a.m.)

Heidi Hoermann (library school, University of South Carolina) led a discussion of expectations from cataloger training in library and information schools. Cataloging has a low profile in many library school programs. Many cataloging courses are taught by adjuncts who do not participate fully in faculty discussions. Other faculty cannot rotate easily into teaching cataloging. There is confusion about what should be taught in classes and what should be learned on the job. Continuing education in cataloging is heavily dependent on institutes, library associations, and other venues beyond formal education. Various departments use internships, graduate assistantships and other means to give library school students experience before hitting the job market. Cataloging instructors must effectively coopt the sexiness of metadata. USC gets students that have no languages and little experience with writing papers.

Machine-Readable Bibliographic Information Committee (MARBI) (Saturday a.m., Monday p.m.)

[report in Proposal and Discussion Paper order, not according to agenda; items discussed on Sunday are indicated by asterisk and action - text of papers linked to agenda at]

Proposal 2002-01 (definition of $u in authorities 670) * - approved

Proposal 2002-02 (definition of $u, $y and $3 in 508 and 511 of bibliographic) * - rejected

Proposal 2002-03 (expansion of 046 in bibliographic) * - approved with amendments

Proposal 2002-04 (definition of $p in 853-855 of holdings) - approved - $p will allow a statement of the number of pieces that are expected per issuance, e.g. six volumes twice a year

Proposal 2002-05 (expansion of regularity pattern coding in 853-855 $y of holdings) - approved - $y will enable coding of normalized irregular patterns of issuance, e.g. combined issues

Proposal 2002-06 (changes in 008 of holdings) - tabled for further discussion - the paper proposed codes for acquisitions (membership, cooperative acquisition, governmental cooperative) and circulation (will lend, limited lending) and there was concern about adding such info to holdings

Proposal 2002-07 (definition of addition second indicator values for 655 in bibliographic) * - approved

Proposal 2002-08 (making first indicator 0 obsolete in 052 of bibliographic and authorities) * - approved

Proposal 2002-09 (encoding variable length coordinate formats in 034 of bibliographic) * - approved

Discussion paper 2002-DP01 (coding electronic formats for different media in 007 of bibliographic and holdings) - how much should be coded vs described? what is a computer?

Discussion paper 2002-DP02 (renaming 008 positions in bibliographic) - some wording of MARC fields does not agree with AACR2 and may be changed, implication for education and training

Discussion paper 2002-DP03 (FAST) - Faceted Application of Subject Terminology grew out of CORC project at OCLC which anticipates creating FAST authority records algorithmically - expect to test this spring - dates still undecided - headings which mix topic, place, date, etc., e.g. Bull Run, 2nd Battle of, Va., 1862, are still difficult to break into components - proposals may come this summer

Discussion paper 2002-DP04 (addition of imprint and physical description fields in holdings) - JSC Format Variation Working Group is working on levels of description and it would be premature to add more bib fields to holding record.

Discussion paper 2002-DP05 (nonfiling control character technique) - an earlier discussion paper had presented a narrow solution to the initial article problem (246 and 700 $t as prime examples); this proposal broadened the conversation but became very complex - a proposal may come to use a control character technique only in fields and subfields where there is not nonfiling indicator - for example, the technique would not be used in 245 or 440

Discussion paper 2002-DP06 (repertoire expansion for Canadian Aboriginal Syllabics) - LC will move forward with this and present a proposal in future

Discussion paper 2002-DP07 (changes for UKMARC format alignment) - most of the proposed changes were acceptable, some with changes - music catalogers were concerned about resurrecting a couple obsolete codes for the existence of parts (the code had been inconsistently applied in the U.S.)

MARC Formats Interest Group (Saturday p.m.)

Two documents -- definition of compliance with MARC Holdings, and universal pattern and holdings data -- were discussed.

OCLC Symposium: “Reconceptualizing cataloging” (Friday p.m.)

Lorcan Dempsey introduced the symposium with an overview of changes underway and projected at OCLC. OCLC is looking at the implications of the FRBR model and many metadata issues. Throughout the symposium, interoperability was the key word.

Regina Reynolds (LC NSDP) talked about formats, versions and modes of issuance, and the effect on cataloging. Content becomes more important as the carrier becomes mutable.

Carl Lagoze (Cornell) talked about peer-to-peer sharing of metadata, including the Open Archive Initiative, hybrid portals, services across resources, and retaining the individuality and richness of collections while providing coherent access across the resources.

David Bearman (Archives & Museum Informatics) talked about the metadata of cultural stuff (his word). Archives, objects and specimens add questions beyond merely “what?” for the catalog, i.e. when? who? where? of what? how related? These questions need to drive the cataloging. Content may not be static.

Cindy Cunningham ( talked about catalogs and metadata in the post e-commerce age. Customer reviews and images of book jacket are just two of the additions to the basic bibliographic record in Amazon.

Some comments from the question/answer period: transcription creates more record than you need when the resource is a click away; if the entire resource is indexed, do you need metadata?; images need metadata; granularity is still a concern; controlled vocabulary still provides a benefit.

PCC Participants Meeting (Sunday evening)

New NACO libraries include funnels in Ohio and Connecticut. Nineteen percent of new NACO headings are now from outside the U.S. The African American SACO funnel now has 13 members. New BIBCO libraries include NYU Law.

Committees are working on many projects. Ed Glazier is working on core record harmonization. The first round of training on integrating resources is scheduled for the BIBCO OpCo meeting in May. A course is being developed in subject analysis. The BIBCO manual is underway. Judy Kuhagen is chair of a task force on LCRIs for integrating resources.

A panel on funnel projects followed, moderated by Bob Wolven of Columbia. Panelists were Ann Caldwell (OLAC), Judy Knop (ATLA), and Sherman Clarke (Art NACO).

Subject Analysis Committee

Lois Mai Chan reported on IFLA activities. The theme of the 2002 conference in Glasgow will be the changing role of traditional tools. There are two metadata groups, i.e. use of metadata schemes (compare elements: each member took an element and is determining how it is treated in various schemes) and a metadata discussion group.

Lynn El Hoshy reported on LC activities. It is hoped that subscriptions to ClassWeb will be available by Annual Conference time. Barbara Tillett has returned to CPSO from the ILS implementation team. LC is preparing for migration to Voyager 2000 (late February) and the LC catalog will be down during the migration. The full character set and access to authority records will not be ready by post-migration but the latter should be available by late spring. LC has not gotten surface mail since October and delivery is just starting with much of the mail in soggy condition because of irradiation. Mail to LC should be sent by means other than USPS, e.g. FedEx and similar services, e-mail, fax. LC has altered its e-CIP guidelines and publishers need only send first and last chapters. The proceedings of the bicentennial conference are now out and LC is working on the action plan. cf. A third edition of the NACO participants manual is being prepared. LC is making use of MARCADIA (28% hit rate) and doing more copy cataloging. Class KBP for Islamic law will be tested later this year. LCC adds and changes will be discontinued as a print publication and new numbers will appear on the CPSO web page. Pinyin review continues. Only headings and references have been converted, not 670 source data. Not all bib records have been corrected to the revised art subject headings and most of the work is done by Millie Wewerka, the art specialist in CPSO.

Gary Strawn (Northwestern) described his toolkit for automated call number assignment in Voyager. Buttons can assign a full call number from the first or a subsequent subject heading, give a summary of call numbers used with a given subject heading, shelflist a given class number, move a call number from the bib to holdings, assign a sequential number in lieu of classification, and do a cutter table lookup. Northwestern is mainly a Dewey library. Certain categories of materials are excluded, e.g. videorecordings, Goethe and Schiller, classical literature, Shakespeare, Africana, belles lettres, and biographies.

Report compiled by Sherman Clarke, NYU Libraries